You just got engaged. The excitement is real — and so is the quiet panic that sets in about 48 hours later when someone asks, "So, have you picked a venue yet?"
Suddenly you're staring at an endless list of vendors, dates, deposits, and decisions, wondering where on earth you're supposed to start. You're not alone. Every couple goes through this moment. The good news: planning a wedding is entirely manageable when you break it into the right steps, in the right order.
This guide gives you a practical, month-by-month wedding planning timeline — built for beginners — so you always know what to do next and nothing slips through the cracks. Whether you have 18 months or just 6, this is the structure you need.
Quick tip: Before you dive in, set up your free wedding website on Wedflip. It keeps your timeline, guest list, and RSVPs all in one place — so your planning stays organized from day one instead of buried across a dozen spreadsheets and browser tabs.
Before You Start: The 3 Things Every Couple Must Do First
Before you book a single vendor or create a single Pinterest board, three decisions need to happen. Everything else in your wedding planning timeline flows from these.
Set a Realistic Budget
Your budget is the foundation of every decision that follows — venue capacity, catering style, photographer tier, floral scale. Without a clear number, you'll spend months falling in love with options you can't afford.
Start by having an honest conversation with your partner about what you're personally comfortable spending. Then factor in any contributions from family. Once you have a total, allocate rough percentages:
- Venue + catering: 40–50%
- Photography/videography: 10–12%
- Music/entertainment: 5–8%
- Florals + decor: 8–10%
- Attire (both): 5–8%
- Stationery, rings, officiant, misc: remaining %
Build in a 5–10% buffer for unexpected costs — there will always be unexpected costs.
Decide on Your Wedding Vision and Style
You don't need every detail figured out, but having a general direction saves you an enormous amount of wasted time. Are you drawn to an intimate garden ceremony or a grand ballroom reception? Rustic barn or modern minimalist? Black tie or casual outdoor?
Collect images, note what you keep gravitating toward, and identify 3–5 words that describe the feeling you want. This vision becomes your filter: when a vendor or option doesn't match, you can let it go without agonizing.
Build Your Guest List (Even Roughly)
Your guest count directly determines which venues you can consider and what your per-head catering costs will look like. Draft three tiers:
- Must-have: Immediate family, closest friends
- Want-have: Extended family, good friends
- Nice-to-have: Colleagues, acquaintances
This gives you a minimum and maximum range to work with when venue shopping. Most couples land 10–20% above their initial estimate, so plan accordingly.
12+ Months Before the Wedding
If you have more than a year, you're in a great position. Use this time to lock in the hardest-to-book elements first — popular vendors and venues fill up 12–18 months in advance.
Book Your Venue (The Anchor Date)
Your venue choice sets your wedding date — not the other way around. Visit multiple venues, ask about availability, and understand what's included in the rental (tables, chairs, kitchen access, parking, setup time). Key questions to ask:
- What is the maximum guest capacity?
- Is there a preferred vendor list or are we free to choose our own?
- What is the backup plan for outdoor ceremonies in bad weather?
- What are the noise and end-time restrictions?
Hire Your Photographer and Videographer
After the venue, photographers are the most in-demand vendors. The best ones book out 12–18 months out. Look beyond Instagram grids — ask to see full wedding galleries to understand consistency. Meet with at least 2–3 photographers before deciding. The relationship matters as much as the work.
Start Your Wedding Website Early
A wedding website is where guests go for venue details, accommodation options, your love story, registry links, and RSVP forms. The earlier you launch it, the more useful it becomes. Wedflip offers a free wedding website builder with built-in tools for timeline tracking, guest list management, and RSVP collection.
9–12 Months Before
The big-ticket logistics continue. This phase is about securing the vendors that shape the guest experience.
Book Your Caterer and Key Vendors
If your venue doesn't include in-house catering, this is your next priority. Catering often represents the single largest line item in your budget. In this window, also book:
- Hair and makeup artist — especially if you need multiple artists for a bridal party
- Band or DJ — live music acts in particular book out a year or more in advance
- Officiant — particularly if you want someone specific
Start Dress and Suit Shopping
Wedding dresses typically require 4–6 months for production plus 2–3 months for alterations — budget $300–$800 for alterations as well. If you want a custom or designer gown, add even more lead time. Schedule appointments at bridal boutiques and bring only the people whose opinions you genuinely value.
Send Save-the-Dates
Save-the-dates go out 9–12 months before the wedding (12+ months for destination weddings). You need the date, the city/location, and your wedding website URL. Consider digital save-the-dates to cut costs — they're widely accepted and get to guests immediately.
6–9 Months Before
Your wedding is starting to take real shape. This phase is about locking in the details that bring your vision to life.
Finalize Your Guest List
Take your rough draft and turn it into an actual list with full names and mailing addresses. This is also the moment to make the hard calls — if your venue capacity or budget requires cuts, better to do it now. Managing a guest list across spreadsheets and text threads is chaotic; Wedflip's guest list tool lets you track names, dietary requirements, and RSVP status in one organized place.
Book Florist, Entertainment, and Officiant
Share your vision, color palette, and inspiration images with your florist. A good florist will want to understand the whole aesthetic — ceremony flowers, reception centerpieces, bouquets, boutonnieres — and will create a cohesive proposal. Also finalize your officiant and begin discussing ceremony structure and personal vows.
Plan Your Honeymoon
Six to nine months out is the ideal window for booking international flights and honeymoon accommodations. Research visa requirements, vaccination recommendations, and travel insurance options now.
3–6 Months Before
The planning pace picks up here. Details that felt far away are suddenly very close.
Send Formal Invitations
Formal invitations go out 6–8 weeks before the wedding, but design and printing should start now. Include: ceremony date/time/location, reception details, RSVP deadline (3–4 weeks before the wedding), wedding website URL, and dress code.
Schedule Fittings and Tastings
Wedding dress fitting appointments begin now. Most gowns need 2–3 fittings — schedule the final fitting for 1–2 weeks before the wedding. This is also the time to schedule your catering tasting and any cake tastings.
Collect RSVPs and Finalize Headcount
Set an RSVP deadline 3–4 weeks before the wedding, then follow up with non-responders. Wedflip's RSVP management feature lets guests respond directly through your wedding website, with responses populating in real time — no manually chasing replies or updating spreadsheets.
Don't overlook this: Apply for your marriage license in this window. Processing times vary widely — some jurisdictions issue it same-day, others have mandatory waiting periods of up to 30 days. Check your local requirements early.
1–3 Months Before
You're in the final stretch. This phase is about confirmation, coordination, and making sure the day runs without you having to think about logistics.
Confirm All Vendors
Contact every vendor with a written confirmation: date, time, location, what they're delivering, and any outstanding balance. Ask for their emergency contact number. Create a vendor contact sheet with names, roles, phone numbers, and arrival times — share this with your coordinator or designated point person.
Create Your Seating Chart
With your final RSVP count confirmed, build your seating chart. Start with a room layout and work from there. Seat people near those they know, considering family dynamics, accessibility needs, and table sizes.
Final Dress Fitting and Rehearsal Dinner
Your final fitting should happen 1–2 weeks before the wedding. Bring your shoes, any undergarments you'll wear on the day, and whoever is helping you into your dress. The rehearsal dinner is typically the night before — walk through the ceremony, confirm everyone knows where to be, and take time to enjoy the evening.
The Week Of (and Day Before)
You've planned everything you can plan. Now it's time to let it happen.
Final Vendor Check-Ins
Send a brief confirmation to each vendor. Prepare payment envelopes — most require the remaining balance in cash or check on the day. Have your point person distribute them.
Delegate Day-Of Tasks
Assign every day-of task to a specific person — not a general "can someone handle this?" Tasks include: receiving vendor deliveries, distributing payments, keeping the wedding party on schedule, holding the emergency kit (safety pins, stain remover, pain reliever, phone charger), and managing the guest book.
Rest and Breathe
The day before: attend your rehearsal, enjoy your rehearsal dinner, and go to bed at a reasonable hour. Everything is booked. Everything is confirmed. The only thing left is to show up and be present.
Wedding Planning Vendor Booking Cheat Sheet
| Vendor | Ideal Booking Window | Notes |
|---|---|---|
| Venue | 12–18 months out | Sets your wedding date — book first |
| Photographer | 12–18 months out | Top photographers fill fast |
| Videographer | 12–18 months out | Often same lead time as photographers |
| Caterer | 9–12 months out | Critical if outside catering required |
| Band / DJ | 9–12 months out | Live bands book far in advance |
| Hair & Makeup | 9–12 months out | Factor in bridal party size |
| Officiant | 9–12 months out | Earlier if specific person requested |
| Florist | 6–9 months out | Share full vision and color palette |
| Wedding dress | 9–12 months out | Allow 4–6 months production + alterations |
| Wedding cake | 6–9 months out | Schedule tasting before booking |
| Stationery / invites | 4–6 months out | Print 3–4 months before mail date |
| Honeymoon | 6–9 months out | Earlier for international destinations |
| Day-of coordinator | 6–9 months out | If not using full-service planner |
| Transportation | 3–6 months out | Limousine, shuttles, vintage cars |
| Photo booth / extras | 3–6 months out | Additional entertainment and rentals |
Frequently Asked Questions
What to do first when planning a wedding?
Start with three things, in this order: set your total budget, agree on a rough guest count, and book your venue. The venue locks in your date and capacity, which drives almost every other decision. Without a confirmed date, you can't send save-the-dates, finalize vendor contracts, or give guests travel information.
How to plan a wedding in 6 months?
It's absolutely possible. In the first two weeks: finalize your budget, set a guest count, and book your venue. In weeks three and four: hire your photographer, caterer, and officiant. Then follow the 6-month and 3-month milestones from this guide in compressed form. Accept that your first-choice vendor may be booked, and consider off-the-rack gowns or sample sales for dress shopping.
Do I need a wedding planner?
Not necessarily. There are three tiers to consider:
- Full-service planner: Manages everything from venue search to day-of execution. Best for couples with limited time or high-complexity weddings.
- Partial planner: You handle research and booking; they manage logistics from about 6 months out.
- Day-of coordinator: Takes over the week before to execute your plan. A worthwhile investment even for very DIY couples — it means you get to enjoy your wedding day.
What's the most important vendor to book first?
Your venue, without question. Every other date, contract, and confirmation depends on knowing your wedding date — which is determined by venue availability. After the venue, your photographer and videographer should be next, as they are the second most in-demand category.
Keep Everything in One Place
Wedflip is free to get started — your wedding website, guest list, and RSVP tracking all in one organized dashboard. No scattered spreadsheets, no forgotten tabs.
